Before any medical spa treatment, it’s critical to have the right legal consent forms in place. These documents protect your practice by ensuring patients understand the procedure, risks, and alternatives, while also safeguarding patient privacy and meeting state and federal regulations. The exact requirements can vary depending on your state and the type of procedure, but there are common forms every med spa should use.
Med spas typically need the following forms and consents:
Patient Intake & Medical History Form
Collects patient demographics, medical conditions, allergies, medications, and lifestyle information.
Ensures treatment safety and documents eligibility.
Treatment-Specific Informed Consent
Must be completed for each procedure (e.g., Botox, dermal fillers, chemical peels, microneedling, lasers).
Should clearly outline:
Procedure description
Risks, side effects, and complications
Alternatives (including no treatment)
Limitations of results (no guarantees)
Pre- and post-care instructions
Confirmation that the patient’s questions were answered
HIPAA/Privacy Notice Acknowledgment
Federally required. Ensures patients are informed about how their health information is stored, used, and shared.
Photo/Video Consent Form (recommended)
Needed if before-and-after photos are taken for documentation or marketing purposes.
Should specify whether photos are for internal records only or for external/public use.
Financial Agreement & Cancellation Policy
Not always legally mandated but strongly recommended.
Sets expectations for payment, refunds, and rescheduling.
Additional State-Specific Forms
Some states may require physician delegation agreements, telehealth consents, or other specialized disclosures depending on scope of practice laws.
